2018-19 PTO Officers
Jack E. Stewart III
Note: Ideally, we would like to have 2 representatives for each board position to ensure adequate coverage is maintained at all times.
PTO Officer Descriptions:
PTO Executive Board
The President shall serve as leader and key contact for the PTO; preside at all PTO meetings; ex-officio member of most committees; appoint chairpersons for special committees; coordinate the work of the officers and committees so that the PTO’s objectives can be met. For more detailed information about this position, PLEASE CLICK HERE.
The Co-Vice President (Lead for all Activities/Events) shall act as an aide to the President; perform the duties of the President in the absence or inability of that officer to serve; assume other responsibilities as assigned by the Executive Board; coordinate the general activities and events of all Committees created by the Executive Board.
The Co-Vice President (Lead for all Communications) shall act as an aide to the President; perform the duties of the President in the absence or inability of that officer to serve; assume other responsibilities as assigned by the Executive Board; manage communications and marketing for the PTO, including but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc.
The Secretary shall keep the minutes of all general meetings and all meetings of the Executive Board; prepare correspondence and perform all other duties assigned; maintain master documents; keep the calendar of events for the PTO. A Co-Secretary will serve as the Membership Coordinator. The Membership coordinator shall organize the annual PTO membership drive and the on-going process to encourage membership. Maintain membership records as defined by the KCSMA PTO Bylaws. Effort is primarily in August and September.
The Co-Treasurers shall be responsible for and have custody of all funds; make disbursements as properly authorized; be present at all PTO events where money will be collected; assure that PTO policies and best practices are followed with regards to funds; prepare financial reports for each meeting and as needed; prepare the books for an annual audit.